Meeting Agenda

Anyone who has lived, or even smelled, and survived the shenanigans of the corporate world would be aware that at the core of the corporate culture of wasting time – alternatively called ‘keeping busy’ – is the endless loop of meetings. What is even more fascinating, and appalling at the same time, is the ingenuity of defining an ‘agenda’ for the meeting.

Let us take a look at some of the most common items that masquerade as legitimate agenda ‘topics’:

How did we get here:  This is a common opening theme for many meetings, especially those that have no obvious necessity or purpose. This opens the door for a gruesome postmortem of anything and everything (related or unrelated to the meeting) that happened in the past, that everyone is already aware of. This is somewhat like a doctor in an emergency room, before treating a heart attack patient, calling for a detailed discussion on the treatment options that have evolved over the decades.

Summary: This item is a constant companion to ‘how did we get here’ – in many cases, it may actually be the same as the first item as pretty much nothing new is added or accomplished in the meeting. Between these two agenda components, a kind of relay race is set to carry the baton forward to eternity.

Q&A: The questions and answers session is tagged on to every meeting agenda in the fond hope that people attending the meeting would actually pay attention to what goes on and, then, have the courage and patience to prolong the meeting by asking questions.  A very subtle, but effective, hidden agenda (pun intended) for this topic is to fish for agenda ideas for subsequent meetings.

Next Steps: What is the purpose of a meeting if it cannot beget more meetings in short order? Very often, this topic helps carry forward the same agenda items from the current meeting to a future one since nothing has been achieved, other than consuming coffee and other beverages, in this meeting. And, the real measure of success of a meeting is the increase in the number of ‘topics’ to be discussed in the next meeting (see Q&A above). An (un)intended, and often unpleasant, outcome of Next Steps is the assigning of vague and intangible ‘action items’ to unsuspecting audiences (present and absent in the meeting).

Parking Lot:  The purest form of meeting agendas always includes a ‘Parking Lot’, which is often not in the actual agenda but springs up on a white board in the meeting room. This is where the master of ceremonies, the agenda owner, keeps noting down things that cannot be solved in the current meeting (due to lack of sufficient ‘data points’, if I may add). This provides a ready escape route for one and all not to bother about coming prepared to discuss, leave alone resolve, any of the agenda topics.

If ever there was a competition for definition of an endless loop, ‘meeting agenda’ would be a very strong contender!

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